The average employee spends between 10 and 12 hours in the office environment. Therefore, it makes sense to create a welcoming space that supports productivity and creativity. 

The addition of a break room and a communal kitchen area are often among the first office improvement projects a business makes. However, it is also important to focus on the actual work space first. Is it suitable to develop a professional and effective presence for your employees and clients? Indeed, optimizing your business space is all about building a work area that gets tasks done rapidly and properly with the help of an expert interior designer. 

But have you considered how technology can also affect your business space? Here are 4 examples of tech transforming the space and how to use it. 

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#1. Reducing paper use

Do you often find yourself having to print out a document to sign or correct it and then scan it to send it back to your partner? A printer and scanner device can cover a lot of space in a small office. Aside from environmental impact, saving paper means you can also save on manual tasks and outdated technology. Using an editing tool such as Formswift or Canva that allows you to edit PDFs and sign them easily in the digital space without needing to utilize additional square footage.

#2. Zoom meetings equipment

Does the office have a separate conference room where the team goes for broadcasting news and reaching out to clients via video conferences? Typically, the video call room will be equipped with a large screen and a fish eye camera that captures the whole conference table. A microphone is fitted on the table or inside the camera. However, you can save yourself the hassle of booking and setting the room by focusing on individual equipment, such as a quality microphone set for each employee — most laptops are already fitted with a camera. 

#3. A drawing tablet

The days of the old-fashioned hand-drawn mind map on a whiteboard or even on an oversized flipchart paper are long gone. When someone draws a strategic map of activities or an IT network, there is no need to capture the image on camera and then upload it to the intranet. Using a drawing tablet that can be connected to a laptop can save time and effort. The office can keep a tablet that is pre-installed on each computer. When an employee needs to present a visual idea map, it is easy to plug the tablet in and share the screen on calls. There is no need to be a graphic designer to use a graphic pen for simple representations. But, more often than not, a drawing can convey an idea rapidly and clearly! 

#4. A quiet room to think and make phone calls

In the old days, people would book a conference room to focus on tough projects without being interrupted. Indeed, the office environment can be loud and distracting. But with the addition of noise-canceling headphones, which can act as microphone devices too, an employee could make calls or work undisturbed even in the middle of a loud office. This could save square footage by eliminating the need for additional room. 

Are you ready to optimize your business space? Make sure you consider tech investments that could save you a lot of space and stress in the office!