Time clock software is essential software for workforce management. It helps organizations to keep track of their employees’ working hours. Whether your workforce is on-site or remote, you can track employee attendance, scheduling, PTO, and task management while preventing time theft.

It helps increase employee productivity and hence the organization’s profitability. When selecting a time clock software for your company, there are certain things that you should consider before making the final choice.

1. Deployment

You must choose software with various features and functionalities, but what if those functions are not workable on the devices you use? The software requires hardware to function correctly, and both must sync together so that the end user can use full features. You must check that the software you are purchasing must be compatible with your devices and interconnects with mobile and cloud-based software.

2. Biometric Recognition

Biometric recognition provides first-degree protection to your physical or virtual workplace. It guarantees the authentication of a person logging in to the company’s software. Biometric recognition builds a reliable environment for the organization where their documents and other confidential details are secure from third-party access. The software provides biometric recognition by using fingerprint or face recognition technology.

3. Online Punch Card

A punch card is a card resembling your debit or credit card with a magnetic strip. Integrating the use with an online system increases the usability of the punch card system for remote workers. Organizations use a punch card for employee attendance. When an employee punches his card, it marks their clocking-in time in the employee database and checks out when leaving the workplace. The punch card also tracks team activity and exports this data for billing and payroll.

4. Mobile Access

Mobile is one of the most common devices of the modern era. Mobile access to software increases its accessibility, usability, and productivity. Ideally, the software must have a mobile app synced with the web app to integrate real-time data. This increases the credibility of the software. Much of the available software has this feature, and it permits users to manage the workforce efficiently from anywhere at any time of the day.

5. Vacation/Leave Tracking

The calculation of the exact number of working days is vital for payroll. The time clock software efficiently keeps track of the vacation or leave days. It does not make any mistakes and saves you from the hassle of manual recording. Furthermore, the software uses this data in payroll processing or provides information to payroll software.

6. Timesheet Management

Time is a valuable asset, and smart organizations with time management have greater productivity. The software makes this management simple and more manageable by integrating a timesheet. Employers use this sheet to check how much time an employee spends on a project vs. an estimated time. It is also essential to manage freelancers’ pay or the wages of people working on an hourly basis.

Final Verdict

The time clock software has an important role in enhancing employees’ productivity by tracking their working time. One should look for available software options in the market and compare them to get a detailed view of your organization’s needs. It is best to pick the software that offers a comprehensive solution to your requirements.